01Collect
Gather structured information.
Use forms, tables and reference values to describe purposes, data, participants and systems. Required fields and linked choices guide completion.
HOW IT WORKS
One process.
A continuous cycle of adaptation.
Follow an illustrative employee onboarding process from collecting facts and preparing documents to reviewing a change in a shared HR service. See how the team updates records, risks, measures and working arrangements.
01 / Collect information
Describe how onboarding works.
The participant completes a structured form using project reference values.
- Purpose
- Employment administration
- Data subjects
- Employees
- Information
- Data categories, systems, participants and retention
- System support
- Reference values, required fields and input checks
Working result
Structured process information that can be reused in connected records.
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02 / Connect the registers
Connect existing records.
Select the relevant system, company and department from the linked registers.
- Process
- Employee onboarding
- System
- HR information system
- Participants
- Employing company · HR department
- Connections
- Purposes, data categories, grounds and retention
Working result
The process retains its relationships to the records used in its description.
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03 / Work with risks
Apply the configured risk rule.
A relevant change or selection triggers the configured scenario. The example illustrates the mechanism, not a legal conclusion about this process.
- Source
- A record in the processing activity
- Rule
- Relate source data to a risk and permitted measures
- System action
- Create or update the linked risk row
- Specialist action
- Review the context and select a measure
Working result
A recorded connection between the process source, risk and selected measure.
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04 / Prepare documents
Document the current working arrangements.
Prepare documents from reviewed project facts. They reflect the current process and remain subject to review as it changes.
- Documents
- Templates populated with reviewed project data
- Use
- Support the current working arrangements
- Progress
- Section completion and items needing attention
- History
- Recorded changes and operations
The work continues
A document is an intermediate result. The next step shows how a change returns the team to the process, risks and measures.
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05 / Adapt and continue
Adapt to a shared HR service.
Illustrative change: a group introduces a shared HR service and revises its internal access standard. Each affected company and department reviews its part of the process.
- Account for the change
- Participating companies, departments, provider and data flows
- Review the context
- Applicable requirements, responsibilities and internal standards
- Adapt the response
- Review the linked risks and adjust measures with the specialist
- Keep working information current
- Update records and affected documents; retain comments and the action history
Continue the management cycle
The team supplies new facts and reviews decisions; configured rules support linked updates. Further changes in business or requirements start another review.
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Use & maintain
Documents support the work. Adaptation keeps it manageable.
A completed register or document captures one state of the process. Continue to collect changes, review requirements and decisions, and update the connected records with the people involved.
01 / How it works
Gather the facts.
Keep adapting as work changes.
Keep process facts, risks, measures and documents connected. When business conditions or requirements change, return to that context, review the impact and update the way you work.
02Connect & assess
Connect registers and risks.
Reuse linked records. Configured scenarios create or update risk rows in response to process data, with applicable measures available for review.
03Use & maintain
Manage change. Keep the process current.
When a requirement, system or participant changes, update the process facts, review risks and measures, and regenerate affected documents from reviewed data. Use comments and the action log to keep the working context.